The next Request for Proposals will be issued in 2025.
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Downtown is a part of our city’s social and cultural heart, part of what makes our whole city thrive. As part of continuing efforts to support downtown, we are funding projects that bring joy to the community in small, everyday experiences, and in new, innovative ways. These projects can include artwork, interactive exhibits, events, and other features on sidewalks, plazas, parks and other highly visible spaces.
Previously Selected Projects
Fall 2024 RFP – Application Closed
Projects are selected through a competitive application process. The current Request for Proposals was issued October 8, 2024 and closed on November 15, 2024. In total, $250,000 from lodging tax funds will be available to fund this round of projects.
RFP Details
>>You can see the full RFP here.
Downtown Placemaking Area
Downtowns define cities. They are the heart of community connection, tourism, culture and economic activity. Impacts from the COVID-19 pandemic, rapidly increasing housing prices, and opioid addiction have strained the community, resulting in an increased need for social services and economic support, particularly in downtown. In addition to a suite of actions to address community safety and well-being, the City has invested significant resources to promote a beautiful and lively downtown, including this request for proposals.
Funding is restricted to projects on public streets, sidewalks, plazas, parks and properties or activities public or events within private buildings or on private property within the downtown district shown in the map below. Projects outside of this boundary may be considered if they have a strong connection or influence on downtown activation. See map below for the location of public opportunity sites.
NOTE: Funding may not be used for permanent improvements to private property.
Opportunity Sites
Goals and Objectives
- Enhance aesthetic appeal, district identity and “Instagram-worthy” opportunities.
- Create a more enjoyable experience for pedestrians (“surprise and delight”) to encourage exploration, longer stays and increased foot traffic.
- Activate public streets, sidewalks, plazas, and parks to promote use of underutilized spaces, foster community connections and a sense of belonging, and showcase local talent and cultural diversity.
- Attract visitors and create new and memorable experiences to enhance the City’s brand as a tourism destination and boost revenue and economic growth.
- Encourage connections between downtown and surrounding areas (waterfront, Old Town and residential neighborhoods).
- Foster engagement of downtown stakeholders and community members to improve the experience of joy, sense of safety, and pride and interest in the downtown neighborhood.
Desired Proposals
- Activate public and vacant spaces: Examples include block parties, busking, classes, performances, games, festivals or markets featuring local food/drink, music, interactive/performance/visual art or cultural events, particularly those that engage or highlight underrepresented groups or appeal to diverse audiences.
- Add beauty and aesthetic appeal to the pedestrian experience: Examples include street art, murals, landscaping, lighting, signage, public art, or interactive exhibits.
- Attract and retain visitors: Projects that build-on or complement other tourism-related events and/or local tourism assets.
- Make connections: Examples include pathways, artwork, signs, wayfinding, interactive challenges or activities to draw people from surrounding neighborhoods into downtown.
- Foster community engagement: Entice businesses, cultural institutions and/or organizations to create new offerings in the public realm, invite community co-creation of artwork or experiences, interactive activities or creative input.
For this round of funding, $250,000 in lodging tax funds is available. Another round of funding will be issued in 2025.
- Applicants may request multi-year funding, which may be considered depending on the nature of the proposal.
- Applicants may request any amount of funding within this limit; however, the intent is to fund as many projects as possible.
- Funding may be used for project development and design, materials, fabrication, marketing/promotion, installation, service or artist fees and/or insurance.
- Final funding decision will be based on ranking and recommendation of the review team, Lodging Tax Advisory Committee of the Tourism Commission, Mayor and City Council.
- Successful proponents will enter into a Services Agreement or other similar contract with the City of Bellingham.
To be considered for funding, the proponent must meet the following criteria:
- Experience designing and implementing projects and/or programs;
- Ability to provide or secure the expertise, supplies, materials, equipment, staffing and all other aspects necessary to carry out the project or program;
- Ability to provide proof of insurance and endorsement listing the City as additional insured, showing the insurance as primary and non-contributory and waiving subrogation for the duration of the project. Coverage shall include but is not limited to:
- Workers Compensation Statutory Amount
- Automobile Liability $1,000,000
- Broad Form Comprehensive Liability $1,000,000/occurrence $2,000,000 aggregate
A pre-contract discussion with Bellingham/Whatcom County Tourism and/or City of Bellingham Communications Manager(s) will be required if your proposal is approved for funding. A communications request form will be sent in advance. Recipients may also be required to provide a post-installation or event report on the tourism impacts of the project.
Submission Timeline
Proposals must be submitted electronically via PDF to Darby Galligan, Senior Planner: dgalligan@cob.org before noon on November 15, 2024.
Presubmittal Resources
Questions regarding this RFP should be directed to:
Darby Galligan, Senior Planner
Planning and Community Development Department
dgalligan@cob.org / (360) 778-8389
Permit Requirements
Projects and programming in the public right-of-way may require a Special Event permit or Temporary Right of Way Use permit. Visit the City of Bellingham website for additional information:
- Special Event Permit – City of Bellingham (cob.org)
- Commercial Right-of-Way (ROW) Use Permits Guide (cob.org)
Information Sessions for Project Proponents
The City will host two question and answer sessions for proponents who would like assistance with proposal feasibility prior to the submittal deadline. Both sessions will be held in the Permit Center on the main floor of City Hall.
- Session 1: October 21, 2024 from 2 p.m. to 3 p.m.
- Session 2: October 25, 2024 from 9 a.m. to 10 a.m.
These sessions are optional but recommended for proposals on City property or within the public right-of-way. Consultation will be provided in 15-minute increments on a first-come first-served basis.
Evaluation Criteria
| Evaluation Criteria | Weight |
| How well does the project achieve the goals and objectives of the RFP? | 20 |
| What is the aesthetic and/or artistic quality and appropriateness of the project to the location (including support from surrounding stakeholders)? | 20 |
| Does the project team have demonstrated experience & expertise with implementing projects? | 20 |
| What will be the positive impact(s) on downtown, including visibility, duration, anticipated number of participants and intended audience? | 20 |
| Is the project feasible, including likelihood of approval, realistic fees /costs, completeness of budget and timeline? | 20 |
| Total | 100 points |
Evaluation Process
- Proposals will be vetted by an internal team to identify possible regulatory or procedural issues that may affect the feasibility of project implementation.
- A review committee composed of Bellingham/Whatcom County Tourism, Bellingham Tourism Commission, Arts Commission, Downtown Stakeholder(s), City Planning and Community Development and/or Mayor’s Office staff will independently score each proposal and review scores collaboratively to develop funding recommendations to the Mayor. Oral interviews, additional questions or information may be requested at this stage.
- The Mayor will assess the review committee recommendations and make any changes or adjustments for the Lodging Tax Advisory Committee (LTAC) to review.
- The LTAC will review and make a decision on the Mayor’s recommendations, which will be presented to the City Council for final approval.
Submission Timeline
The current Request for Proposals was issued October 8, 2024 and will close on November 15, 2024.
Submittal Requirements
View the RFP pdf to access the required Proposal Cover sheet and additional resources. Proposals may not exceed 10 single-sided pages (excluding the cover sheet and budget).
To receive full consideration, proposals must include each of the following elements:
- Proposal Cover Sheet.
- Project or Program Description.
- Location (include address, maps or photos if necessary).
- Detailed project description.
- Proponent team. List the names of the people responsible for implementing the project or program, with a summary of their qualifications and experience and their primary duties/role.
- List of steps to implement the project or program, with timelines and responsible person.
- Inspirational or example images that illustrate the final project or program (optional)
- Letters of support (optional)
- Project Evaluation. Explain which RFP goals and objectives (listed above) will be achieved by the project or program. How will the proposal bring visitors downtown, lead them to linger downtown, or build local tourism resources? How will it activate and/or beautify downtown?
- Detailed Budget. Provide a list of all expenses required to implement the project. Include anticipated vendor(s). Indicate which items are proposed to be paid with grant funds (if other funding is contributed). List the total program cost and the total amount of grant funding being requested. You can find a Sample Budget Form here.
